Visa Application with Certificate of Eligibility (CoE)
2026/1/21
Working and long-term stay visas must generally be applied for with a Certificate of Eligibility (CoE).
The CoE is usually applied for directly by a guarantor (such as an employer, university, school, event organizer, spouse, etc.) at the competent regional office of the Immigration Services Agency of Japan. After the case is reviewed, approved, and issued, the certificate is sent to the guarantor, who then forwards it to the visa applicant.
Please note: The CoE is valid for 3 months from the date of issue. Within this period, you must apply for a visa with the CoE and enter Japan with both the visa and the CoE.
Please submit the following documents on A4-sized paper.
DO NOT STAPLE OR BIND DOCUMENTS!
The CoE is usually applied for directly by a guarantor (such as an employer, university, school, event organizer, spouse, etc.) at the competent regional office of the Immigration Services Agency of Japan. After the case is reviewed, approved, and issued, the certificate is sent to the guarantor, who then forwards it to the visa applicant.
Please note: The CoE is valid for 3 months from the date of issue. Within this period, you must apply for a visa with the CoE and enter Japan with both the visa and the CoE.
Please submit the following documents on A4-sized paper.
DO NOT STAPLE OR BIND DOCUMENTS!
Required documents:
1. Valid passport (original and a copy of the first page):-your passport should have at least two un-used blank visa pages.
2. One visa application form: please fill in the form with as much information as possible; provide contact details (tel., e-mail etc.) in Germany, tick all boxes for criminal records, sign and date it by the applicant (for minors who are unable to sign, a parent may sign on his/her behalf and write „signed by mother/signed by father“ in brackets behind).
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 application forms.
3. One passport picture (taken within last 6 months): usual passport-size photograph would be sufficient
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 passport pictures.
4. Certificate of Eligibility from Japan (paper or digital)
(New from 17.03.2023) Paper version: If you received only a copy of the CoE, it is possible to apply with this copy.
(New from 17.03.2023) Digital version: If you received the electronic Certificate of Eligibility via email, please bring a printout of this email from the Immigration Services Agency of Japan with you.
5. Copy of your Residence permit for Germany and "Zusatzblatt" (supplementary sheet), if applicable.
6. Visa fee (applicable for some countries)
Please pay the visa fee at the time of collection in cash and exact amount!