Required documents (business)
2022/10/25
Length of stay up to 15, 30 and max. 90 days.
Please submit the following documents on A4 sized paper. DO NOT STAPLE OR BIND DOCUMENTS!
1) Valid passport (original and a copy of the page containing personal details): your passport should be valid until you leave Japan and must have at least two un-used blank visa pages)
NOTE: If you are a holder of a refugee travel document (Reiseausweis) issued by the German government, please contact us in advance!
2) Residence permit for Germany and "Zusatzblatt" (supplementary sheet), if applicable (a copy of both sides): your residence permit should be valid until you re-enter Germany
3) One visa application form: please fill in the form with as much information as possible; provide contact details (tel., e-mail etc.) in Germany, tick all boxes for criminal records, sign and date it by the applicant
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 application forms.
4) One passport picture (taken within last 6 months): usual passport-size photograph would be sufficient
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 passport pictures.
5) Flight plan: purchase of flight tickets is not required. If you have already booked your flights, please bring a copy of the tickets. If not, please bring a flight schedule (with dates and flight numbers).
6) An Invitation letter from the inviting Japanese side (English) (Japanese): Please ask the inviting side to fill in the form and send it to you.
7) Itinerary from the inviting Japanese side: Please ask the inviting side to fill in the form and send it to you.
8) Financial documents
1. German side pays
- your current bank statement (not older than 1 month) with full name of applicant, date and final balance on it.
If you are self-employed please submit the following documents instead of a delegation letter:
- Proof of the occupation/profession
- your current bank statement (not older than 1 month) with full name of applicant, date and final balance on it.
2. Japanese side pays
Please submit the following documents on A4 sized paper. DO NOT STAPLE OR BIND DOCUMENTS!
1) Valid passport (original and a copy of the page containing personal details): your passport should be valid until you leave Japan and must have at least two un-used blank visa pages)
NOTE: If you are a holder of a refugee travel document (Reiseausweis) issued by the German government, please contact us in advance!
2) Residence permit for Germany and "Zusatzblatt" (supplementary sheet), if applicable (a copy of both sides): your residence permit should be valid until you re-enter Germany
3) One visa application form: please fill in the form with as much information as possible; provide contact details (tel., e-mail etc.) in Germany, tick all boxes for criminal records, sign and date it by the applicant
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 application forms.
4) One passport picture (taken within last 6 months): usual passport-size photograph would be sufficient
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 passport pictures.
5) Flight plan: purchase of flight tickets is not required. If you have already booked your flights, please bring a copy of the tickets. If not, please bring a flight schedule (with dates and flight numbers).
6) An Invitation letter from the inviting Japanese side (English) (Japanese): Please ask the inviting side to fill in the form and send it to you.
7) Itinerary from the inviting Japanese side: Please ask the inviting side to fill in the form and send it to you.
8) Financial documents
1. German side pays
- A delegation letter, in which your employer confirms that you are employed there with the dates (from when to when), place and reason for your trip to Japan. It should also mention that your employer covers all expenses for the trip to Japan. Please note that you cannot use the format “letter of guarantee” on the homepage of the Ministry of Foreign Affairs of Japan.
- your current bank statement (not older than 1 month) with full name of applicant, date and final balance on it.
If you are self-employed please submit the following documents instead of a delegation letter:
- Proof of the occupation/profession
- your current bank statement (not older than 1 month) with full name of applicant, date and final balance on it.
2. Japanese side pays
- (From Japanese side) Letter of guarantee (English) (Japanese)
- (From Japanese side) Commercial register („履歴事項全部証明書“ (Rireki Jiko Zenbu Shomeisho))
- (From your employer) A delegation letter, in which your employer confirms that you are employed there with the dates (from when to when), place and reason for your trip to Japan (If you are self-employed: Proof of the occupation/profession) .