Required documents (visiting relatives, friends, or acquaintances in Japan)

2022/10/19
Length of stay up to 15, 30 and max. 90 days.
Please submit the following documents on A4 sized paper. DO NOT STAPLE OR BIND DOCUMENTS!   

1) Valid passport (original and a copy of the page containing personal details): your passport should be valid until you leave Japan and must have at least two un-used blank visa pages)
NOTE: If you are a holder of a refugee travel document (Reiseausweis) issued by the German government, please contact us in advance!

2) Residence permit for Germany and "Zusatzblatt" (supplementary sheet), if applicable (a copy of both sides): your residence permit should be valid until you re-enter Germany  

3) One visa application form: please fill in the form with as much information as possible; provide contact details (tel., e-mail etc.) in Germany, tick all boxes for criminal records, sign and date it by the applicant (for minors who are unable to sign, a parent may sign on his/her behalf and write „signed by mother/signed by father“ in brackets behind)
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 application forms.

4) One passport picture (taken within last 6 months): usual passport-size photograph would be sufficient  
NOTE: Applicants who are nationals of the Russian Federation or the Newly Independent States (NIS) need 2 passport pictures.  

5) Flight plan: purchase of flight tickets is not required. If you have already booked or paid your flights, please bring a booking/payment confirmation with you. If not, please bring a flight schedule (with dates and flight numbers).

6) Itinerary (schedule plan, non-binding): please write down your detailed planned activity, the place and an accommodation in Japan (does not have to be booked). Itinerary in Japan (Example)

7) Documents to be submitted by your relatives, friends or acquaintances in Japan
  • Invitation Letter (English) (Japanese)
  • Documents to prove kinship/acquaintance relationship (e.g. birth certificate, marriage certificate, certified copy of the family register, photos of the applicant and the inviting person taken together etc.)
8) Financial documents: 
Applicant pays by himself/herself Your guarantor
in Germany pays
Your guarantor in Japan pays (If the guarantor is Japanese) Your guarantor in Japan pays (If the guarantor is non-Japanese)
- recent bank statement (not older than 1 month) with full name of applicant, date and final balance on it 

or

- latest salary certificate


 
- recent bank statement (not older than 1 month) with full name of guarantor, date and final balance on it 
- marriage certificate, birth certificate or informal letter of sponsorship (only original) signed and dated + a copy of guarantor’s passport
- certificate of Residence (Juminhyo)
- income tax report or similar documents
- recent bank statement (not older than 1 month) with full name of guarantor, date and final balance on it
- letter of guarantee (English) (Japanese)
 
- copy of passport
- certificate of residence (Juminhyo)
- income tax report or similar documents
- recent bank statement (not older than 1 month) with full name of guarantor, date and final balance on it
- letter of guarantee (English) (Japanese)
 

9) Visa fee (applicable for some countries) Please pay the visa fee at the time of collection in cash and exact amount!

Please note that applicants may be requested to provide any other documents, if necessary.

Visa application by post

Applicants may send the necessary documents by courier service. In any case, we will not be liable for their loss or destruction. Two or three days after having sent your application, please call us.
We do NOT send back the passport and other documents. 
If the visa application was submitted by post, applicants need to come in person for collecting.